OCR conversion process

OCR scanning and conversion- an overview of the process

The present circumstances have paved way for a new ‘paperless’ culture. Almost all documentations associated with businesses are getting digitized. OCR, when expanded optical character recognition is one of the most popular techniques by which digitization is done. Here the text on papers are converted to editable texts on digital platforms. By this, a significant amount of time can be saved as the data on pages need not have to be re-typed manually.

So, how companies offering OCR scanning and conversion services carry out the process?

Firstly scanning of pages for conversion is done which provides an image file. Then with the help of an effective software, the page text is analysed and based on the dark and light patterns, the software converts them into their concerned text equivalents. Finally the output from OCR software is saved.

Converting to PDF helps you in indexing, searching and editing the scanned content.

Obviously OCR conversion services is useful but the fact can’t be ignored that the technique is not totally fool proof. As OCR scanning followed by conversion is not an exact science, errors will surely creep into the converted texts. Therefore digital prepress companies offering OCR scanning and conversion services inspect carefully to assure that the final output data accurately and perfectly reflects the same content as that of the scanned material.

Lots of correction tools are available and different tools have different features. A typical OCR conversion services provider is expert in using these tools based on the project requirement to deliver you precisely and perfectly converted texts.

You may depend on some free but reliable software for the whole purpose of OCR scanning and conversion but hiring professional services from some reputed top prepress companies is always a better option.

However you have to make sure that you select the right digitization service provider.